Apps for time management have become essential tools in our increasingly busy lives. Surprisingly, the average professional wastes nearly 21.8 hours weekly on unproductive activities, according to recent productivity studies.
Time slips through our fingers daily - whether you're juggling multiple projects, struggling with deadlines, or simply trying to maintain work-life balance. However, the right digital tools can transform how you organize your hours and boost your efficiency. Specifically, modern time management applications offer features beyond basic scheduling, including automated tracking, project management integration, and intelligent productivity analytics.
In this comprehensive guide, we've tested and evaluated the 17 best time management apps that actually deliver results in 2025. From minimalist task managers to comprehensive work platforms, these solutions are designed to reclaim your time and maximize your productivity. Let's explore which one might be your perfect match.
Todoist
Todoist stands out as one of the most established time management apps, with over 50 million professionals using the platform to simplify work and life. This task management solution offers a clean interface that feels like a natural extension of your mind after 18 years of refinement.
Todoist key features
At its core, Todoist excels at capturing and organizing tasks using natural language input. When you type something like "submit report tomorrow at 3 pm," the system automatically categorizes and schedules it. Furthermore, the app offers priority levels (1-4) to highlight important tasks, labels for cross-project categorization, and customizable filters for personalized views.
Project organization includes unlimited sections and sub-tasks for breaking down complex work into manageable pieces. Additionally, Todoist provides robust collaboration features including shared projects, task assignments, and commenting functionality. The calendar view gives users a visual weekly overview, while recurring task options support complex patterns like "every third Tuesday".
Todoist pricing plans
Todoist operates on a three-tier pricing model:
- Free (Beginner): USD 0.00 - Includes 5 active projects, basic task management, and limited collaborators
- Pro: USD 4.00 per user/month (billed annually) - Unlocks 300 projects, reminders, labels, and unlimited activity history
- Business: USD 6.00 per user/month (billed annually) - Adds team workspace, 500 team projects, and admin controls
Each higher tier progressively adds features like custom reminders, task durations, and calendar layouts that aren't available in the free version.
Todoist pros and cons
Pros:
- Detailed yet clean interface that's visually appealing and easy to navigate
- Cross-platform compatibility with 10+ apps ensuring perfect sync across devices
- Natural language processing for effortless task creation
- Extensive integration options (90+ tools) including email, Slack, and calendar apps
Cons:
- Reminders are exclusive to paid plans, limiting free tier functionality
- Can feel overwhelming for new users due to the variety of features
- Occasional syncing and notification delays reported by some users
- Limited customization options for app settings compared to alternatives
Todoist's strength lies in its balance between simplicity and powerful features, making it suitable for both personal time management and team collaboration.
Upbase
Unlike other time management solutions, Upbase unites project management with daily planning in a single platform trusted by over 12,500 businesses worldwide. This all-in-one tool eliminates the need to juggle multiple applications for various aspects of your workflow.
Upbase unique features
Upbase primarily stands out with its Spotlight feature that highlights important tasks and reduces distractions for improved focus. The built-in Daily Planner offers seamless time blocking capabilities directly on your calendar, essentially turning planning into action.
Beyond task management, Upbase includes personal productivity boosters like a Pomodoro timer with ambient sounds, Daily Notes for quick ideas and reflections, and customizable reminders. The clean, minimal interface requires almost no learning curve, making onboarding new team members remarkably fast.
Notably, Upbase offers flexible views including List, Board, and Calendar options with drag-and-drop functionality, plus customizable filters based on multiple attributes such as tags, due dates, and priorities.
Upbase pricing details
Upbase maintains a straightforward pricing structure:
- Free Forever: Includes unlimited tasks, 10 lists, unlimited members, unlimited storage, multiple views, daily planner, and time tracking
- Premium: USD 6.00 per user monthly (billed annually) or USD 8.00 per user monthly (billed monthly) - Adds custom fields, unlimited lists, Spotlight feature, Google Calendar integration, reminders, recurring tasks, and timeline view
Each workspace is billed separately, and Upbase offers a 14-day free trial for the Premium plan with a 100% satisfaction guarantee.
Upbase collaboration tools
The platform excels in team collaboration through its integrated modules. The Files section serves as central storage for project documents with version control capabilities. Meanwhile, the Links module organizes important URLs with descriptions and commenting features.
For documentation, Upbase allows embedding Google Docs, Sheets, and Slides directly within projects. Communication happens through Messages for long-form discussions and a built-in Chat for real-time conversations, eliminating the need for separate messaging tools.
Private-by-default settings ensure sensitive information remains confidential, visible only to list members for enhanced security in collaborative environments.
Sunsama
Sunsama takes a different approach among apps for time management by focusing on intentional daily planning and work-life balance. This digital planner guides professionals through structured routines to prevent burnout while maintaining productivity.
Sunsama daily planning
Sunsama's core strength lies in its guided planning workflow that walks users through the "five Ps" of effective days: Process, Plan, Prioritize, Prepare, and Publish. Rather than overwhelming users with endless tasks, the platform encourages realistic workloads by showing your planned hours and warning when you're overcommitting.
The unified daily view consolidates tasks from popular project management tools like Trello, Asana, ClickUp, and Notion. Moreover, it syncs bi-directionally with Google, Outlook, and iCloud calendars, allowing you to see meetings alongside planned work. For email-heavy professionals, Sunsama lets you transform important messages from Gmail or Outlook into scheduled tasks.
After planning, Sunsama provides timeboxing capabilities to schedule specific work periods, helping maintain focus throughout your day. At day's end, a "shutdown ritual" encourages reflection and creates clear boundaries between work and personal time.
Sunsama pricing
Sunsama offers a straightforward pricing model:
- Monthly subscription: $20/user/month
- Annual subscription: $16/user/month ($192/year)
All plans include full access to every feature with no tiered limitations. Although costlier than many alternatives, Sunsama justifies its premium pricing through its intentional design principles. The platform provides a 14-day free trial without requiring payment information upfront.
Sunsama limitations
Despite its strengths, Sunsama has several constraints. First and foremost, there's no free version available beyond the trial period. Additionally, the mobile application offers reduced functionality compared to the desktop experience, with features like daily planning still in beta for mobile users.
Other limitations include minimal visual customization options, no task priority indicators, and limited integration with tools like iCal, Confluence, and Google Drive. For teams needing robust collaboration features, Sunsama may feel underpowered since it's primarily designed for personal productivity rather than comprehensive project management.
Teamwork
Teamwork positions itself as a comprehensive cloud-based platform for businesses handling client work. This robust tool helps teams stay organized and deliver projects both on time and within budget through its integrated project and time management capabilities.
Teamwork project management features
Teamwork's core strength lies in organizing projects according to your workflow preferences. The platform allows users to create teams and subteams with custom names, handles, and logos. For complex projects, Teamwork provides task dependencies, milestone tracking, and over 80 integrations with popular tools like G-Suite, Microsoft Office, and Zapier.
Project templates save considerable setup time, with plans offering between 2 and unlimited templates depending on subscription level. The platform also includes budgeting tools that let you set hourly or fixed-fee budgets on any project, complete with automatic email alerts when approaching specified thresholds.
Teamwork time tracking
Tracking billable hours becomes straightforward with Teamwork's native time tracking tools. Users can log time directly from web browsers, mobile apps, or through a dedicated desktop timer application. The system supports tracking time for entire projects or individual tasks, with options to mark entries as billable or non-billable.
Company timesheets provide weekly views of all team members' time logs, making it easy to identify who's approaching daily capacity. For invoicing, Teamwork lets you create invoices directly within the platform and export them to accounting software including FreshBooks, Harvest, Xero, and QuickBooks Online.
Teamwork pricing
Teamwork offers five subscription tiers:
- Free Forever: Supports 5 users and 2 projects with 100MB storage
- Deliver: USD 10.99 per user monthly (billed annually) with 3-user minimum
- Grow: USD 19.99 per user monthly (billed annually) with 5-user minimum
- Scale: USD 54.99 per user monthly (billed annually) with 5-user minimum
- Enterprise: Custom pricing for organizations with 100+ users
Each tier progressively unlocks advanced features like resource management, project budgeting, and custom fields, making Teamwork suitable for businesses of various sizes.
Scoro
Scoro serves as an end-to-end work management platform that unifies project tasks, team capacity, and financial tracking in one system. Trusted by thousands of teams across 60+ countries, this comprehensive solution boosts efficiency and improves collaboration for professional service businesses.
Scoro work management features
Scoro's Bookings module offers color-coded capacity planning that clearly displays team availability—green shows current bookings, red indicates overbooking, and white space reveals available capacity. The platform includes a visual Pipeline view for tracking potential projects and prioritizing incoming work based on urgency and importance factors.
For time management, Scoro provides three tracking options: real-time stopwatch tracking, retrospective manual logging, and automatic conversion of calendar events into time entries. The live Gantt chart automatically updates as work progresses, eliminating the need for manual timeline adjustments. Additionally, the platform enables templated sets of tasks for common workflows like client onboarding.
Scoro pricing and plans
Scoro operates as a tiered subscription service with pricing based on team size and required features. All packages require a minimum of 5 user seats. The pricing structure includes:
- Core: $19.90 per user monthly
- Growth: $32.90 per user monthly
- Performance: $49.90 per user monthly
- Enterprise: $72.90 per user monthly
The platform offers several onboarding options ranging from free self-onboarding (suitable for teams under 15 people) to premium packages with dedicated implementation experts.
Scoro reporting capabilities
Scoro's reporting functionality serves as a significant strength, featuring nearly 50 reports organized into six main categories:
- Productivity reports - Analyze team members' time usage and track overdue tasks
- Utilization reports - Monitor current and forecasted resource availability
- Revenue reports - Track invoices, payments, and high-value clients
- Cost reports - Monitor expenses and compare budgeted costs with actual results
- Profitability reports - Evaluate which clients, projects, and services generate profit
- Sales reports - Track closed deals and pipeline forecasts
Users can customize dashboards with widgets displaying critical information, and automating report generation through scheduled delivery. Consequently, this robust reporting helps identify trends, patterns, and potential roadblocks before they impact project success.
Time Doctor
Image Source: Time Doctor
Time Doctor focuses primarily on employee monitoring and productivity tracking, setting it apart from other apps for time management. This platform gives managers visibility into remote and hybrid teams while helping prevent burnout among top performers.
Time Doctor productivity tracking
First and foremost, Time Doctor offers comprehensive workforce monitoring capabilities. The platform records screenshots, website and application usage, and identifies unusual work patterns. Beyond basic time tracking, it alerts managers about employee inactivity and provides productivity ratings for each team member.
One particularly valuable feature is the burnout prevention system. Time Doctor tracks work-life balance metrics that help managers identify overwhelmed team members early, thereby reducing turnover by addressing issues before they affect morale. Companies using Time Doctor have reported a 30% increase in overall productivity after implementation.
Time Doctor pricing
Time Doctor offers four distinct pricing tiers:
- Basic: USD 6.70 per user/month (annual billing) or USD 8.00 per user/month (monthly billing) - Includes automatic time tracking, projects, tasks, screenshots, and online/offline tracking
- Standard: USD 11.70 per user/month (annual) or USD 14.00 (monthly) - Adds attendance tracking, time approvals, productivity ratings, and 60+ integrations
- Premium: USD 16.70 per user/month (annual) or USD 20.00 (monthly) - Includes unusual activity detection, video recording, and executive dashboard
- Enterprise: Custom pricing with options for private cloud deployment and customizable BI dashboards
Time Doctor integrations
The platform connects with over 60 popular business applications through Chrome and Firefox extensions. Key integrations include project management tools like Asana, Trello, JIRA, and monday.com. Additionally, Time Doctor works with communication platforms such as Slack, helpdesk solutions like Zendesk, and accounting software including Gusto and PayPal.
These integrations enable time tracking directly within these applications, in turn streamlining workflows and minimizing app-switching. For instance, the Notion integration adds a timer button directly into Notion to start and stop tracking without leaving your work environment.
RescueTime
RescueTime operates silently in the background to track and analyze digital behavior on your devices. This unique app for time management takes a different approach by automatically monitoring how you spend time without requiring manual input, helping you gain self-awareness about your digital habits.
RescueTime focus tracking
RescueTime's core functionality tracks time spent on applications, websites, and files without manual intervention. The system automatically categorizes activities on a five-step scale from "highly productive" to "very distracting" while generating detailed reports on your digital behavior patterns. Users maintain control over categorization, determining which activities count as productive or distracting based on their work requirements.
The premium version includes a powerful FocusTime feature designed to eliminate distractions during deep work sessions. When activated, FocusTime blocks access to distracting websites like social media platforms, with blocking levels customizable from normal to strict. Furthermore, the platform offers a Productivity Pulse score that gamifies your focus efforts by providing a daily percentage based on productive versus distracting activities.
RescueTime pricing
RescueTime offers straightforward pricing options:
- Lite (Free): Basic time tracking, productivity reports, goals, and current day timeline
- Premium: USD 12.00/month or USD 78.00/year (USD 6.50/month equivalent)
- Teams: USD 9.00/user/month or USD 72.00/user/year (USD 6.00/month equivalent)
Premium unlocks focus sessions, offline time tracking, unlimited historical data, and calendar integrations. Previously, the free plan offered three months of data history but now limits users to only two weeks.
RescueTime pros and cons
Pros:
- Completely automatic tracking without manual timers
- Detailed visualization reports revealing productivity patterns
- Privacy-focused design that doesn't track passwords or take screenshots
- Identifies peak productivity windows to optimize work scheduling
Cons:
- Interface can be challenging for new users
- Free version is limited with historical data restricted to two weeks
- Premium version is relatively expensive compared to similar tools
- Mobile app functionality is limited compared to desktop version
RescueTime excels at revealing invisible time-wasting patterns, making it particularly valuable for professionals seeking to improve productivity through data-driven insights.
Clockify
Clockify distinguishes itself among apps for time management with its unlimited free plan that supports an endless number of users, projects, and tracking capabilities. This cloud-based time tracking software works across multiple platforms, making it ideal for hybrid teams with both on-site and remote employees.
Clockify time tracking features
Clockify offers versatile tracking methods including a real-time timer, weekly timesheet, and kiosk mode for shared devices. The platform enables users to track time on both desktop and mobile devices through browser extensions (Chrome, Firefox, Edge), desktop applications (Windows, Mac, Linux), and mobile apps (iOS, Android).
In addition to basic time tracking, Clockify provides activity monitoring that records apps and websites visited for more than 10 seconds. The platform includes project management capabilities allowing teams to assign tasks and monitor progress. Furthermore, Clockify features GPS tracking that records location changes when users move more than 500 meters, although location data is only stored for seven days.
Clockify free vs paid plans
Clockify's pricing structure includes:
- Free: Unlimited users, tracking, projects, reports, and basic features
- Basic: USD 3.99/user/month annually - Adds bulk editing, breaks, and time audits
- Standard: USD 5.49/user/month annually - Includes time off tracking, invoicing, and approval workflows
- Pro: USD 7.99/user/month annually - Adds scheduling, expenses, and GPS tracking
- Enterprise: USD 11.99/user/month annually - Provides SSO, custom subdomain, and security features
The free plan outshines competitors with its comprehensive functionality, whereas paid tiers primarily add administrative control and advanced reporting.
Clockify best use cases
Clockify excels for project-based teams, freelancers, and small agencies monitoring billable hours across multiple clients. It's particularly effective for hybrid workforces requiring flexibility in time tracking methods and locations. Moreover, businesses needing to analyze productivity patterns benefit from Clockify's detailed reporting capabilities that can be filtered by date, department, project, or user.
Alternatively, retail and restaurant environments may find Clockify limiting due to its lack of robust employee scheduling features for shift management.
Toggl Track
Among apps for time management, Toggl Track embraces minimalism with its laser-sharp focus on time tracking functionality. This intuitive service counts seconds and minutes for users across web, desktop, and mobile platforms, making it exceptionally effective for freelancers and teams seeking precise time data.
Toggl Track simplicity
Toggl Track's streamlined interface allows users to start timing with just a single click. Indeed, the platform keeps tracking remarkably straightforward—launch the timer, and it begins counting immediately. For each tracked session, users log what they're working on, whether for specific clients or projects. The apps sync impressively across devices, with the platform recognizing when timers are already active and mirroring them across all connected platforms.
Offline capabilities ensure continuous tracking regardless of internet connectivity. Once back online, the system automatically syncs your entries to maintain accurate records. This non-intrusive approach makes Toggl Track particularly valuable for professionals who need to focus on their work without complicated time management systems.
Toggl Track pricing
Toggl Track offers four distinct pricing tiers:
- Free: $0.00 for up to 5 users - Includes unlimited time tracking, projects, clients, tags, exportable reports, web/mobile/desktop apps, and automated tracking
- Starter: $9.00 per user monthly (billed annually) - Adds billable rates, time rounding, saved custom reports, project time estimates, tasks, and templates
- Premium: $18.00 per user monthly (billed annually) - Includes fixed fee projects, timesheet approvals, scheduling report emails, project forecasting, and native Jira/Salesforce integrations
- Enterprise: Custom pricing with dedicated customer success manager, customization options, and priority support
Each tier progressively unlocks more advanced features, though the free plan remains surprisingly generous for individuals and small teams with basic needs.
Toggl Track integrations
Toggl Track boasts connectivity with over 100 popular workplace tools through browser extensions for Chrome, Firefox, and Edge. Firstly, it offers native integrations with applications like Google Calendar, Outlook, Asana, and QuickBooks Online. Alongside these, Toggl Track works with Jira, GitHub, Notion, Trello, and Salesforce through its browser extensions.
For customized solutions, Toggl Track provides an API enabling businesses to build their own specialized integrations. Furthermore, through Zapier connectivity, users can automate workflows between Toggl Track and thousands of other applications without requiring coding knowledge. This extensive integration ecosystem makes Toggl Track an especially adaptable solution that fits seamlessly into existing workflows.
Bill4Time
Bill4Time caters specifically to professional service providers with its specialized time tracking and billing platform. This legal-oriented app for time management focuses on simplifying billing processes while helping users recover lost revenue through comprehensive client and expense tracking.
Bill4Time invoicing features
Bill4Time excels at streamlining the invoicing process, enabling users to create, print, or email professional branded invoices within minutes. The platform supports various invoice types including pre-bills, detailed invoices, and statements with customizable payment terms, currency options, and late fee settings. Furthermore, the system offers batch invoicing capabilities alongside the ability to apply payments to current invoices, thereby increasing workflow efficiencies. Users can extend their brand by customizing invoice templates with company logos and details. Subsequently, these invoices become accessible to clients 24/7 through a secure client portal that facilitates online payments.
Bill4Time pricing
The pricing structure includes three distinct tiers:
- Time & Billing: $29.00 per user monthly - Includes accounting, reporting, client portal, payment processing, mobile apps, and document management
- Legal Pro: $49.00 per user monthly - Adds legal-specific features like UTBMS codes, LEDES exporting, trust accounting, and conflict checking
- Legal Enterprise: $89.00 per user monthly - Provides advanced customization options, dedicated success specialist, and custom LEDES exports
Correspondingly, annual subscriptions offer a 10% discount on standard monthly pricing. Nevertheless, mid-subscription user changes have specific policies—adding users incurs prorated charges, yet disabled users remain billable until renewal.
Bill4Time client management
The platform's client management system delivers centralized information access, allowing users to quickly find client files, contacts, and notes in one location. In the same way, the customizable client dashboard presents relevant information including client details, assigned account manager, and outstanding balances. For billing flexibility, Bill4Time provides unlimited billing rates with options to override default rates for each user or set flat rates. Equally important, the static budgeting feature lets users set goals, optimize client budgets, and compare budgeted versus billed amounts monthly. This comprehensive approach enables businesses to better track client relationships, resulting in improved service and increased efficiencies.
Nutcache
Image Source: www.nutcache.com
Nutcache brings an Agile workflow approach to apps for time management, primarily serving engineering teams that need comprehensive project oversight from ideation to completion. This all-in-one solution equips teams with tools to streamline project execution while maintaining budget control.
Nutcache project management
Nutcache offers versatile project visualization options through Gantt charts, task lists, and project calendars for tracking progress. Teams can organize their workflows using boards and task lists that mirror their actual processes, creating a visual representation of project stages.
The platform's strength lies in its financial tracking capabilities. The budgeting module provides comprehensive oversight of both human and financial resources throughout a project's lifecycle. At a glance, managers can view budget spent by task or team member, alongside incurred expenses and billable amounts. Furthermore, the system includes alert creation for risk anticipation and mitigation, helping teams stay ahead of potential issues.
Nutcache pricing
Nutcache maintains a straightforward three-tier pricing structure:
- Free: $0.00 - Includes basic integration, board and list views, up to 20 users, project overview, simple time tracking, unlimited projects and tasks
- Pro: $6.00 per user monthly - Adds 25GB document storage, advanced time tracking, Gantt charts, project budgeting, expenses and invoicing
- Enterprise: $12.00 per user monthly - Provides 100GB document storage, advanced budget management, custom security profiles, holiday management, and workload management
All plans require no credit card to start, making it accessible for teams looking to test capabilities before committing.
Nutcache collaboration tools
The platform excels in promoting team collaboration through integrated workload visualization. The workload view combined with individual timesheets ensures balanced distribution of responsibilities while helping meet deadlines. Within projects, team members, clients, and stakeholders can be invited to collaborate directly on tasks, fostering transparent communication.
For document management, Nutcache centralizes file storage with version control capabilities, reducing confusion over current document iterations. Beyond standard collaboration features, Nutcache supporters highlight its ease of use for tracking hours on specific projects, with some teams managing up to eight users efficiently recording their time.
Ultimately, Nutcache serves as a centralized workspace where teams can communicate without hassle while maintaining full visibility into project progress, budget status, and resource allocation.
Quire
Quire stands at the intersection of simplicity and power among apps for time management, focusing on breaking down complex projects into manageable components. This intuitive platform transforms overwhelming tasks into achievable steps through its distinctive nested organization system.
Quire task management
Quire's signature feature is its infinite nested task list that lets users create hierarchical structures for projects. This organizational approach helps teams tackle large projects by breaking them down into smaller, manageable subtasks while maintaining clarity and efficiency. Beyond basic task management, the platform offers multiple views including Kanban boards, list views, and timeline visualizations to track progress effectively. Users can create personalized sublists from their main task list, focusing attention on specific priorities without losing sight of the broader project scope.
Quire pricing
Quire maintains a transparent pricing structure with multiple tiers:
- Free: USD 0.00/month - Supports up to 10 members, 8 projects, nested list view, Kanban boards, and custom fields
- Professional: USD 10.95/user/month - Adds timeline, table view, calendar view, time tracking, and task dependency features
- Premium: USD 18.95/user/month - Includes timesheet, schedule view, approvals, and premium permission controls
- Enterprise: USD 24.95/user/month - Provides Single Sign-On, unlimited sublists, and custom features
Quire best features
Primarily, Quire excels with its "Peekaboo" feature that temporarily hides tasks without deleting them, keeping workspaces clutter-free while maintaining organization. Simultaneously, the platform's time tracking monitors working hours across projects with comprehensive reports. Users consistently praise Quire's clean interface that simplifies task creation and organization. The platform offers robust task dependency management, illustrating how the status of one task affects others within a workflow. In fact, Quire enables outsourcing tasks to third parties with limited access, allowing teams to focus on core responsibilities while delegating non-essential work.
Replicon
Replicon differentiates itself in the realm of apps for time management by providing AI-powered time tracking alongside robust compliance capabilities. This platform helps organizations manage their global workforce efficiently through automated tracking and regulatory adherence.
Replicon time tracking
Replicon's cornerstone is its AI-powered ZeroTime™ feature that automatically captures employee time data across 100+ work applications including Slack, Jira, Asana, and Zoom. Instead of manual time entry, the system assembles pre-filled timesheets for employees to review and submit. Beyond basic tracking, Replicon offers versatile timesheet options customizable for unique business requirements across phone, tablet, or computer interfaces. The platform enables tracking against projects, tasks, and activities while differentiating between billable and non-billable hours. For teams returning to offices, Replicon provides touchless clock-in capabilities through facial recognition and voice-assisted commands.
Replicon compliance features
Primarily focusing on global labor compliance, Replicon includes a pre-built compliance library supporting 375 labor rules across 147+ jurisdictions in 85+ countries. This comprehensive system handles complex wage-and-hour requirements, automatically calculating overtime, minimum wages, and time-off entitlements. The built-in compliance dashboard gives real-time visibility into pay rules while tracking regulatory updates. Alongside automatic calculations, Replicon maintains continuous over-the-air updates for statutory changes. Each compliance update includes notification systems to alert administrators about regulatory modifications.
Replicon pricing
Replicon structures its pricing around different solution suites:
- Project Time Tracking: Starts at USD 12.00/month - Includes TimeBill, ProjectTime, Expense, and TimeOff modules
- Time & Attendance: Starts at USD 6.00/month - Covers workforce management, time tracking, global time off, and labor compliance
- PSA and PPM: Starts at USD 29.00/month - For professional services automation
The platform follows a per-employee-per-month model, with costs typically ranging between USD 6.00-10.00 depending on selected modules. Ultimately, Replicon's value lies in unifying time tracking with global compliance management, making it particularly suitable for organizations with international teams.
ProofHub
ProofHub consolidates multiple time management functionalities into a single platform, eliminating the need for separate apps like Slack, Trello, or Google Docs. This all-in-one solution streamlines project organization while facilitating comprehensive team collaboration.
ProofHub project management
ProofHub excels at providing multiple visualization options to track work progress effectively. Users can switch between table views for structured data organization, Kanban boards for workflow stages, and Gantt charts for mapping project timelines. The platform includes milestone tracking to mark critical checkpoints in project development, enabling clear progress measurement.
Task management remains straightforward with options to assign responsibilities to team members, set deadlines, and break down complex tasks into manageable subtasks. For recurring workflows, ProofHub offers customizable templates that save considerable setup time when creating similar projects. Additionally, the platform's workload view helps managers distribute responsibilities evenly across team members.
ProofHub pricing
ProofHub offers a flat-fee pricing structure without per-user charges, making it cost-effective for growing teams:
- Essential Plan: USD 45.00-50.00/month (annual/monthly billing) – Includes 40 projects, unlimited users, 15GB storage, and core features like task management, Gantt charts, and time tracking
- Ultimate Control Plan: USD 89.00-99.00/month for first three months, then USD 135.00-150.00/month – Provides unlimited projects, unlimited users, 100GB storage, custom roles, white labeling, and advanced security
Both plans include a 14-day free trial with no credit card required. Notably, ProofHub offers special discounts for non-profit organizations.
ProofHub collaboration features
ProofHub's collaboration tools foster seamless communication within teams. The platform features dedicated discussion topics that keep conversations organized by subject matter rather than scattered across email threads. Users can create both public and private topics depending on information sensitivity.
The proofing tool enables teams to review, annotate, and approve files directly within the platform. Team members can add comments to specific regions of documents or images, making feedback clear and actionable. Furthermore, ProofHub includes real-time chat functionality for both one-on-one and group conversations, alongside announcement features for sharing important updates across the organization.
Hubstaff
Hubstaff tackles workplace productivity head-on with its comprehensive monitoring system designed primarily for remote and field teams. This app for time management combines productivity tracking with location monitoring to provide managers complete visibility into team activities.
Hubstaff employee monitoring
Hubstaff's core functionality revolves around its detailed monitoring capabilities. The platform captures screenshots at custom intervals (1-3 times per 10 minutes) while tracking active apps and URLs visited during work hours. Beyond basic monitoring, Hubstaff measures productivity through mouse and keyboard activity levels, providing managers with actionable insights into team performance. The system respects privacy boundaries by avoiding keystroke logging, email monitoring, or camera access.
Hubstaff pricing
Hubstaff offers multiple subscription tiers to accommodate various team needs:
- Starter: $7.00 per user monthly - Includes time tracking, timesheets, activity levels, and limited screenshots
- Grow: $9.00 per user monthly - Adds reports, idle timeout, project budgets, and break tracking
- Team: $12.00 per user monthly - Provides unlimited tracking features, payroll, scheduling, and attendance
- Enterprise: $25.00 per user monthly - Delivers higher API limits, HIPAA compliance, and enterprise deployment
All plans require a minimum of two users (except the free freelancer plan) and offer a 14-day free trial without credit card requirements.
Hubstaff GPS tracking
The GPS tracking capability stands out as Hubstaff's distinctive feature for field teams. Through the mobile application, managers can view real-time employee locations on interactive maps alongside route histories. Furthermore, the geofencing feature creates virtual boundaries around job sites that automatically clock employees in or out when they enter or leave designated areas. This system eliminates buddy punching while providing managers with clear visibility into field operations without disrupting workflows.
Ultimately, Hubstaff serves as a comprehensive solution for businesses seeking to maximize productivity through accurate time tracking and accountability measures.
TimeCamp
TimeCamp simplifies workday monitoring through seamless automatic time tracking that captures every productive minute. This intuitive app for time management helps businesses increase billability while providing accurate data for client invoicing.
TimeCamp automatic tracking
TimeCamp's desktop application works silently in the background, tracking time spent on various tasks without manual intervention. The auto-tracker intelligently recognizes keywords in website names and applications, assigning time entries to the appropriate projects automatically. Beyond basic tracking, users can monitor activity patterns across websites and applications, identifying productivity gaps and unproductive time periods. For teams returning to physical workspaces, the Time Clock Kiosk feature enables touchless clock-in with unique PIN codes for each employee.
TimeCamp pricing
TimeCamp offers a flexible pricing structure to accommodate different business needs:
- Free: USD 0.00 - Includes unlimited users, unlimited projects, timesheets, web/desktop/mobile apps, and time clock kiosk
- Starter: USD 2.99/user/month (annual billing) or USD 3.99/month-to-month - Adds invoicing, Excel reports, attendance tracking, and time-off management
- Premium: USD 4.99/user/month (annual) or USD 6.99/month-to-month - Includes billable time tracking, budgeting, app usage monitoring, and management roles
- Ultimate: USD 7.99/user/month (annual) or USD 10.99/month-to-month - Provides timesheet approvals, billing rates, and unlimited integrations
- Enterprise: USD 11.99/user/month (annual) or USD 14.99/month-to-month - Offers custom integrations, private cloud hosting, and advanced customization
TimeCamp invoicing features
At its core, TimeCamp's invoicing system generates professional documents directly from tracked billable hours, ensuring 100% accuracy in client billing. Users report an average 14.8% billability increase after implementation. The platform allows setting individual rates for team members or specific projects, with automatic revenue and cost calculations as work progresses. Afterward, invoices can be exported as PDFs, shared via email, or sent through private links. TimeCamp integrates with popular accounting software including Xero, QuickBooks, and PayPal for streamlined financial management. Furthermore, automated reminders notify users when project budgets approach their limits, preventing cost overruns.
Harvest
Harvest pivots away from simple time tracking toward delivering deep insights from timesheet data, making it an ideal app for time management for businesses seeking both tracking and analytical capabilities. This platform transforms time entries into visual reports that drive decision-making while streamlining the billing process.
Harvest time tracking and invoicing
Harvest's tracking system functions across desktop (Mac and PC), mobile (iOS and Android), and web browser interfaces with one-click activation. Beyond basic timekeeping, Harvest integrates timesheet data with project management, automatically updating budgets in real-time as work progresses. The platform excels in expense management, allowing teams to track both billable and non-billable hours alongside materials, supplies, and travel costs with attached receipts.
Upon completing work, Harvest generates professional invoices in just two clicks based on tracked time or fixed fees. Clients receive these invoices with embedded online payment options, enabling immediate transactions through integrated payment systems. This streamlined process has facilitated over USD 63 billion in client invoicing through the platform.
Harvest pricing
Harvest maintains a tiered pricing structure:
- Free: USD 0.00 - Limited to one seat and two projects with core time tracking features
- Pro: USD 12.00 per seat monthly (USD 11.00 with annual billing) - Includes unlimited seats and projects, team reporting, invoicing, and accounting integrations
- Premium: Custom pricing - Adds profitability reporting, timesheet approvals, activity logging, and custom reports
A 30-day free trial allows testing all features without requiring payment information. Furthermore, annual subscriptions receive a 20% discount, with payment options including credit card, ACH, and bank transfers.
Harvest reporting tools
Harvest transforms timesheet data into visual reports highlighting project progress, team capacity, and profitability metrics. These intuitive visualizations display each team member alongside bar graphs showing total work time versus billable hours, with red indicators for capacity warnings. Project budget features alert managers when reaching predetermined thresholds, preventing scope creep and cost overruns. Additionally, profitability reports break down earnings by client, project, task, and team, providing critical insights for future project estimations.
Conclusion
Undoubtedly, choosing the right time management app can transform your productivity and reclaim those 21.8 hours lost weekly to unproductive activities. Throughout this review, we've examined 17 distinct applications, each offering unique approaches to organizing your time and streamlining your workflow. The perfect solution depends entirely on your specific requirements and work style.
Task-focused individuals might gravitate toward Todoist's natural language processing or Upbase's spotlight feature for prioritization. Teams managing client work could benefit significantly from specialized platforms like Scoro or Teamwork with their comprehensive project tracking capabilities. Meanwhile, freelancers and agencies might find Toggl Track, Clockify, or Harvest invaluable for accurate billable hour tracking and invoicing.
Consider your primary challenges when selecting a tool. Do you need help breaking down complex projects? Quire's infinite nested task lists could provide the solution. Struggling with distractions? RescueTime's focus tracking might help identify productivity leaks. Managing remote teams? Hubstaff or Time Doctor offer comprehensive monitoring capabilities to maintain accountability.
Most importantly, remember that the best time management app is the one you'll actually use consistently. Many platforms offer free trials or generous free tiers, allowing you to test their functionality before committing. Start with a solution that addresses your most pressing time management challenges, then expand your toolkit as needed. The right combination of these powerful apps can help you work smarter, reduce stress, and achieve that elusive work-life balance we all seek.
